PRIVACY POLICY – FURTHER INFORMATION
LATEST AMENDMENT: 25/05/2018The Privacy Policy is part of the General Conditions that govern the Websites of group AMRESORTS EUROPE in conjunction with the Cookies Policy.
AMRESORTS EUROPE, reserves the right to modify or adapt this Privacy Policy at all times. Therefore, we recommend that you review it each time you access the website.
Who is responsible for processing your data? The data collected or provided voluntarily by means of the Website, either by browsing it, or the data you may provide us in the contact forms, via e-mail or by phone, will be collected and handled by the Controller/Processor.
For the purposes of this Privacy Policy, the party responsible for the processing of personal data is:
AMRESORTS EUROPE HOLDINGS GMBH, CHE-165.581.092Address: c/o Centralis Switzerland GmbH, Bahnhofstrasse 10, 6300 Zug, Switzerland
As well as the following Company (in the capacity of data controller/processor):
LEISURE TRIP AND TRAVEL SLU, CIF: B57916611(AluaSoul Mallorca Resort, AluaSun Torrenova, AluaSoul Palma, AluaSoul Alcudia Bay, AluaSoul Ibiza)
Address: Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Registered in the Mallorca Commercial Register, Volume 2615, Sheet 183, Page PM-76457.
HOTEL INVESTMENTS AND LEISURE SLU, CIF: B57962201(Hotel Ambar Beach)
Address: Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Registered in the Mallorca Commercial Register, Volume 2653, Sheet 95, Page PM-78460.
TENERIFE GESTIÓN HOTELERA SLU, CIF: B57987463(Hotel Parque San Antonio)
Address: Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Registered in the Mallorca Commercial Register, Volume 2676, Sheet 133, Page PM-79755
BEACH ROSTORRE SL, CIF: B07220791(Alua Hawaii Mallorca & Suites)
Address: Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Registered in the Mallorca Commercial Register, Volume 1024, Sheet 150, Page PM-10396
BEACH MIAMI CALDERERS SL, CIF: B07008725(Alua Miami Ibiza)
Address: Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Registered in the Mallorca Commercial Register, Volume 1646, Sheet 210, Page PM-6108
BEACH PALMA NOVA SL, CIF: B07027089(Alua Palmanova Bay)
Address: Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Registered in the Mallorca Commercial Register, Volume 1810, Sheet 66, Page PM-13715”
BEACH HAWAII EMBARCADOR SL, CIF: B07019607(Alua Hawaii Ibiza)
Address: Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Registered in the Mallorca Commercial Register, Volume 208, Sheet 1646, Page PM-5570
For the purposes of this Privacy Policy, the person responsible for the processing of personal data, Bristol Playa Hotels; Lanzarote; Playa Dorada and Villamil are, respectively, the following companies:
BRISTOL SERVICES SL, CIF: B58538927(Hotel Bristol Playa)
Address: Avenida Mare de Déu de Bellvitge, 3,
Registered in the Barcelona Commercial Register, Volume 46269, Sheet 31, Page B60602,
BERCUMA SL, CIF: B07933161(Hotel Lanzarote)
Address: Urbanización Cortijo Viejo (Puerto calero), 35570, Yaiza, Lanzarote
Registered in the Arrecife Commercial Register, Volume 149, Sheet 143, Page IL4270,
INFOND SA, CIF: A08301657(Hotel Playa Dorada)
Address: Urbanización Costa del Papagayo (Playa Blanca), 35570, Yaiza, Lanzarote
Registered in the Arrecife Commercial Register, Volume 266, Sheet 196, Page IL6468.
HOTELERA DEL TORMES SA, CIF: A60512191(Hotel Villamil)
Address: Avenida Mare de Déu de Bellvitge, 3,
Registered in the Barcelona Commercial Register, Volume 26864, Sheet 155, Page B108786, insc. 18”
The entity in charge of the treatment of the companies related to Bristol Beach hotels; Lanzarote; Playa Dorada and Villamil is: AMR HOTEL MANAGEMENT & MARKETING SERVICES SPAIN SL, CIF: B88124011,
Domicile C / Príncipe de Vergara, 131, 1º, Madrid (CP 28002),
Who should you contact at AMRESORTS EUROPE regarding your data protection?Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Tel: 971465611
E-mail: rgpd@aluahotels.com
Who is your contact in AMR HOTEL MANAGEMENT&MARKETING SERVICES SPAIN SL (company belonging to the group of companies of AMRESORTS EUROPE) regarding your data protection?Gremi Cirurgians i Barbers, 48, 2°E, 07009, Palma de Mallorca
Tel: 971465611
E-mail: rgpd@aluahotels.com
What data do we collect through our website?When you browse at any website of the group AMRESORTS EUROPE will collect information regarding:
- IP address.
- Browser version.
- Operating system.
- Duration of visit or time spent browsing on the website.
Such information is stored via Google Analytics, so we are referring to the Google Privacy Policy, as it collects and processes such information. http://www.google.com/intl/en/policies/privacy/
Likewise, the website enables the use of Google Maps, which can gain access to your location, assuming that you allow it, in order to provide greater specificity regarding distance and/or routes to our facilities. To this effect, we refer to the Privacy Policy used by Google Maps, in order to see how they use and process such data. http://www.google.com/intl/en/policies/privacy/
The information we handle will not be related to a specific user and will be stored in our databases, in order to perform statistical analysis, improvements on the website, on our products and/or services and will help us improve our business strategy. The data will not be communicated to third parties.
Newsletter MailingThe option to subscribe to the newsletter of AMRESORTS EUROPE is enabled on the website. To do so, you must provide us with an e-mail address to which the newsletter will be sent.
Such information will be stored in a database of AMRESORTS EUROPE, in which it will be registered until the interested party requests cancellation or, if applicable, AMRESORTS EUROPE discontinues to mail the newsletter.
The legal basis for the processing of this personal data is the express consent given by all interested parties who subscribe to this service by ticking the box designated for that purpose.
The data of the emails will only be processed and stored in order to manage the sending of the newsletter by the users who request it.
In order to send the newsletter, the user's express consent will be requested at the time of registering by ticking the box provided for that purpose. To this effect, the user may revoke the consent given, by contacting AMRESORTS EUROPE using any of the means indicated above. In any case, in each communication, you will be given the possibility of unsubscribing from receiving them, either through a link and/or e-mail address.
If you are one of the following groups, check the information below: + CONTACTS OF THE WEB OR EMAIL For what purposes do we process your personal data?
Answer your questions, requests or enquiries.
Manage the requested service, answer your request, or process your request
Information by electronic means, that relate to your request
Commercial information or events by electronic means, always with your express authorisation.
What is the legal basis for the processing of your data?
The acceptance and consent of the interested party: In those cases where in order to complete an application it is necessary to fill in a form and click on the submit button, doing so will necessarily imply that you have been informed and have expressly granted your consent to the content of the clause annexed to such form or acceptance of the privacy policy.
All our forms have a checkbox with the following formula, in order to send the information: "□ I have read and accept the Privacy Policy."
+ CUSTOMERS For what purposes do we process your personal data?
Preparation of the budget and monitoring thereof by means of communications between both parties.
Information by electronic means, that relate to your request.
Commercial information or events by electronic means, as long as there is express authorisation.
To manage the administrative, communications and logistics services performed by the Controller.
Billing.
To carry out the corresponding transactions.
Billing and declaring corresponding taxes.
Control and recovery management.
What is the legal basis for the processing of your data?
The legal basis is contractual, just like your consent.
+ SUPPLIERS.For what purposes do we process your data?
Information by electronic means, that relate to your request.
Commercial information or events by electronic means, always with your express consent.
Manage administrative services, communications and logistics carried out by the Controller.
Billing.
Carry out the corresponding transactions.
Billing and declaring corresponding taxes.
Control and recovery management.
What is the legal basis for the processing of your data?
The legal basis is the acceptance of a contractual relationship, or otherwise your consent to contact us and offer your products by any means.
+ MEMBERS OF THE CLUB “AMIGO ALUA LIFE”For what purposes do we process your data?
To offer the holder and their family important advantages and exclusive discounts.
What is the legal basis for the processing of your data?
The legal basis is contractual, the acceptance of a contract and your consent when registering.
+ SOCIAL MEDIA CONTACTS For what purposes do we process your data?
To respond to your enquiries and requests.
To manage the requested service, respond to your request or process your request.
To connect with you and build a community of followers.
What is the legal basis for the processing of your data?
The acceptance of a contractual relationship in the environment of the corresponding social network, and in accordance with its privacy policies:
Facebook http://www.facebook.com/policy.php?ref=pf
Instagram https://help.instagram.com/155833707900388
Twitter http://twitter.com/privacy
LinkedIn http://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv
YouTube: https://www.youtube.com/yt/policyandsafety/es/policy.html
How long do we keep your personal information?
We can only consult or cancel your data in a restricted way by having a specific profile. We will process it as long as you permit it by following us, being friends or clicking on "like", "follow" or similar buttons.
Any rectification of your data or restriction of information or publications must be made through your profile or user settings in the social network itself.
+ VIDEO SURVEILLANCEFor what purposes do we process your data?
Video surveillance of our facilities.
To control our employees.
At times it can be submitted to the courts to exercise legal actions.
What is the legal basis for the processing of your data?
The unambiguous consent of the interested party when accessing our facilities after viewing the information posted of the area under video-surveillance.
+ JOBSEEKERSFor what purposes do we process your data?
To organise the selection process to contract employees.
To give appointments for work interviews and assess your candidacy.
If you have given your consent, we may pass it on to the associates and related entities of AMRESORTS EUROPE, with the sole purpose of helping you find work.
What is the legal basis for the processing of your data?
The legal basis is your unambiguous consent, when you submit your CV and receive and sign information related to the processes we are going to carry out.
How long do we keep your personal information?
The curriculum will be stored for a period of one year, after which, if we have not contacted you, it will be eliminated.
+ RRHHFor what purposes do we process your data?
Management of the employment relationship and the worker's file.
To carry out all the administrative, fiscal and accounting procedures necessary to comply with our contractual commitments, obligations regarding labour regulations, Social Security, prevention of occupational risks, fiscal and accounting.
Payroll management by financial entity.
To control working hours through the access control system by fingerprint/card (if applicable).
Management of group insurance/pension plan of the entity.
To perform training activities both paid and non-paid.
What is the legal basis for the processing of your data?
The legal basis for the processing of your data is the execution of your employment contract.
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Do we include personal data from third parties? No, as a general rule we only process the data provided by the holders. If you provide us with data from third parties, you must first inform and request your consent to such people, or otherwise you will exempt us from any responsibility for the breach of this requirement.
And personal data from minors? We do not process data from under 14s, therefore refrain from providing it if you are below that age.
Do we send communication via electronic means?We only do so to manage your request, if it is included in the contact means you have provided.
If we carry out commercial communications, they will have been previously and expressly authorised by you.
What security measures do we apply? You can rest assured: We have adopted an optimal level of protection of the personal data that we manage, and we have installed all the means and technical measures at our disposal, according to the state of the technology, to avoid loss, misuse, alteration, non-authorised access and theft of personal data.
To what extent will decision making be automated?
AMRESORTS EUROPE does not use fully automated decision-making processes to engage, develop or terminate a contractual relationship with the user. In the event that we use these processes in a particular case, we will keep you informed and we will inform you of your rights in this regard if the law prescribes it.
Will profiling take place?
In order to be able to offer you products and/or services according to your interests and improve your user experience, we can create a "commercial profile" based on the information provided. However, automated decisions will not be made based on that profile.
To which recipients will your data be communicated? To the Companies that make up the group AMRESORTS EUROPE.
Your data will not be transferred to third parties, except legal obligation. Specifically, the State Agency for Tax Administration, and banks and financial entities will be notified for the collection of the service provided or product purchased, as well as those responsible for the treatment necessary for the execution of the agreement.
In case of purchase or payment, if you choose any application, web, platform, bank card, or any other online service, your data will be transferred to that platform or will be processed in your environment, always with maximum security.
In the event that you have given us your consent for the processing of your name and images and other information related to the activity of AMRESORTS EUROPE, will be disseminated in the different social networks and the website of AMRESORTS EUROPE
International transfers.
In the event that it is necessary to carry out international transfers of data by AMRESORTS EUROPE they will only be made to entities under the authorisation of the US-European Union Privacy Shield agreement (more information: https://www.privacyshield.gov/welcome), to entities that have proved that they comply with the level of protection and guarantees in accordance with the parameters and requirements set forth in current legislation on data protection, such as the European Regulation, or when there is a legal authorisation to carry out the international transfer.
What rights do you have? To know if we are processing your data or not.
To access your personal data.
To request the amendment of your data if it is inaccurate.
To request the deletion of your data if it is no longer needed for the purposes for which it was collected or if you withdraw the consent granted.
To request the limitation of the processing of your data, in some cases, in which case we will only keep them in accordance with current regulations.
To carry your data, which will be provided in a structured, commonly used or mechanical reading format. If you prefer, we can send it to the new manager you designate. It is only valid in certain cases.
To file a claim with the Spanish Data Protection Agency, if you believe that we have not treated you correctly.
To withdraw consent for any processing for which you have consented, at any time.
If you modify any information, we would be grateful if inform us so we can keep it updated.
Would you like a form for the exercising of your rights? We have forms for the exercising of your rights, request one by email or if you prefer, you can use the ones drawn up by the Spanish Data Protection Agency or third parties.
These forms must be signed electronically or accompanied by a photocopy of your ID.
If someone represents you, you must attach a copy of your ID, or sign it with your electronic signature.
The forms can be presented in person, sent by letter or by mail to the address of party in charge at the beginning of this text.
You have the right to file a claim with the Spanish Agency for Data Protection, in the event that you consider that the request for your rights has not been adequately addressed.
The deadline for AMRESORTS EUROPE to resolve it is one month, counting from the effective reception of your request by us.
You have the right to revoke consent at any time for any of the treatments for which you have granted.
¿Do we use cookies?If we use other types of cookies that are not necessary, you can consult the cookies policy in the corresponding link from the start of our website.
How long do we keep your personal information?Personal data will be stores while you are still connected with us.
Once you dissociate, the personal data processed for each purpose will be stored during the legally foreseen terms, including the period in which a judge or court may request them, taking into account the limitation period for legal actions.
The data processed will be maintained as long as the aforementioned legal deadlines do not expire, if there is a legal maintenance obligation, or if the legal term does not exist, until the interested party requests their suppression or witdraws the consent granted.
We will keep all the information and communications related to your purchase or to the provision of our service, while the guarantees of the products or services last, to attend to possible claims.
In each processing or type of data, we provide you with a specific period, which you can consult in the following table:
| File | Document | Storage |
| Customers | Bills. Forms and coupons. Contracts | 10 years. 15 years. 5 years |
| Human Resources | Pay slips, TC1, TC2, etc. CVs. Dismissal compensation docs. Contracts. Data of temporary workers. Worker's file. | 10 years. Until the end of the selection process, and 1 year more with your consent. 4 years. For up to 5 years after leaving. |
| Marketing | Databases or web visitors | While processing is taking plac |
| Suppliers | Bills. Contracts. | 10 years. 5 years |
| Access control and video surveillance | Visitors list. Videos | 30 days. 30 days block. 3 years destruction |
| Accounting | Accounting books and documents. Partner and management boards agreements, company bylaws, minutes, board of directors regulation and delegated committees. Financial statements, audit reports. Records and documents related to grants. | 6 years |
| Fiscal | Running the administration of the ALUA HOTELS & RESORTS, rights and obligations related to the payment of taxes.Administration of dividend payments and tax withholdings. | 10 years |
| Health and safety | Medical Records | 5 years |
| Insurance | Insurance policies | 6 years (general rule). 2 years (damages). 5 years (personal). 10 years (life) |
| Purchases | Register all deliveries of goods or services, intra-community acquisitions, imports and exports for VAT purposes. | 5 years |
| Legal | Documents Intellectual and Industrial Property. Contracts and agreements. Permits, licences, certificates. Confidentiality and non-competition agreements | 5 years. 6 years from expiry date of permit, licence or certificate. 10 years (limitation period for bringing criminal action). Always the term of the obligation or confidentiality. |
| Protection of personal data | Processing of personal data, if different from the processing notified to the AEPD (Spanish Data Protection Agency). Personal data of employees stored in the networks, computers and communications equipment used by them, access controls and internal management/administration systems. | 3 years. 5 years |
